If you’ve ever looked at other entrepreneurs and wondered how they managed to get it all done; the answer might surprise you.
They have good systems!
It’s true.
The most productive people all have one thing in common: they don’t reinvent the wheel every day. Instead, they’ve figured out the best, most efficient way to do every task, and then create a system to do just that.
No matter what business you’re in and what projects you find yourself tackling, a systemised approach will help you:
- Work faster and be more productive
- Achieve higher quality results with fewer mistakes
- Easily outsource the tasks you either don’t like to do or are lacking in the skills to do
The Magic of Templates
How many times do you answer emails from potential clients? What about responding to customer complaints or mailing your affiliate partners about an upcoming launch?
All of these tasks and more become effortless when you create fill-in-the-blank templates that can be repurposed for specific cases/people. Templates can be as simple as a ‘canned response’ in your email client. You might even create a template document in Dropbox or Google Drive to house them all for easier access.
While templates will undoubtedly save you time, the real beauty is, that once they’re created, you can easily outsource things like emails and even sales. Simply instruct your assistant on the proper use of your templates, and you’ll be free to do other, more important tasks.
Checklists Prevent Mistakes
It might seem counterintuitive, but when you perform the same tasks over and over again, it’s easy to miss a critical step. You might think you paid your affiliates this month – you might even remember doing it – only to look back and see it was never completed.
But when you implement checklists, it’s suddenly much more difficult to miss an important task.
You can easily create checklists for all your common tasks and projects using nothing more than a text document. If you’re managing a team, checklists in your project management system allow you to see exactly what tasks are complete, and which are still outstanding.
Templates and checklists turn smart business owners into productivity superstars, and it’s easy to get started. The next time you answer an email you’ve answered before, save your response. The next time you set up a new product in your shopping cart or create a new opt-in page, take the time to record the steps. These documents will make future projects easier and faster to complete, and best of all, you can hand them off to your assistant to do instead.
Ready to get started?
Be in touch for a free consultation. I can help you plan your systems and provide you with tried and trusted systems to get your project moving!
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